5 Essential Components of Xerox Managed Print Services

Xerox managed print services promise to help maximize the use and efficiency of your printing infrastructure. These services take a holistic view of the printing process and move beyond printing hardware to include everything that relates to their use, from outputs to supplies, support, the end use for documents produced/handled, as well as the processes that lead to an output and the people involved in them. In general, managed print services allow businesses to gain comprehensive control and visibility over their document processes and how much these processes actually cost. The ultimate goal is to automate/optimize steps, boost productivity, contribute to environmental sustainability, enhance document security, and save capital.

Essential components of Xerox managed print services can be summarized as assessment, optimization, security, integration, and automation/simplification. The first stage of managed print services is all about assessment and optimization. Managed service providers, who are experts in managed printing services make use of best in class processes and tools in order to create and arrive at an accurate baseline that describes your current spending. From this, they can design an optimization solution that can help reduce your costs, support your goals, and ensure sustainability.

The second stage of Xerox managed print services has a lot to do with security and integration. Managed print service shouldn’t stop at an optimized printing environment, rather, it should make sure that all devices, accounts, and services that are connected to your printing (and IT) environment are secure and compliant. This allows for better integration between existing IT environments and newer print management solutions.

The third and final stage of Xerox managed print services is all about automation and/or simplification, which involves a total re-engineering of certain processes in order to achieve greater efficiencies in true workflow automation fashion that goes beyond merely digitizing and scanning paper documents.